If you’ve been newly elected as treasurer for your Parent Group, HOA, Sports Team or any other volunteer-based nonprofit organization, don’t worry. We have lots of resources to help you not just survive but succeed as treasurer. One of the first tasks you will want to master is the act of giving a treasurer’s report at a meeting.
What To Prepare:
Create a simple printout of four points:
- The balance at the beginning of the period
- The income for the period
- The expenses for the period
- The balance at the end of the period
- Any planned upcoming expenses
This is the digital age and you may want to save the expense and wastefulness of a print out. However, we do find it beneficial to somehow distribute a copy of the report to all stakeholders. This could be as simple as an email or a running doc in a shared drive. In addition, we recommend presenting your report on a big screen (monitor, etc.) so everyone can follow along with you.
How To Deliver Your Report:
There should be designated time on the meeting’s agenda for you to give your report. If there isn’t, speak up! It is important for the treasurer to keep the board or stakeholders updated. Even if nothing major has changed since the last meeting, everyone should know what’s going on. One reason for this is to provide transparency into the treasurer’s activities to ensure honesty and prevent fraud. Once you’ve finished providing the information, ask if anyone has questions or concerns.
The job of the treasurer is arguably one of the most important. Without someone carefully watching finances and budgets, the organization wouldn’t be functional. MoneyMinder is the perfect easy-to-use tool for treasurer reports and much more. Set up your free trial to see for yourself.