Sports Team Accounting Built for Treasurers

Sports team accounting software is bookkeeping software designed for the volunteer treasurer of a sports team, club, or league rather than for a professional accountant. It tracks the money a season actually runs on — registration fees, team dues, sponsorships, fundraisers, concession sales, and payments to officials and vendors — and produces the reports a board needs.

MoneyMinder is purpose-built for this: cash-based, plain English, and able to track many teams or divisions in one place, starting at $299/year.

No. MoneyMinder was built for volunteer treasurers with no accounting background. Cash-based accounting keeps it simple — you record money when it's received or spent, not when it's promised. When you need help, MoneyMinder offers extensive help documentation, how-to videos, and a QuickStart Guide to get you up to speed fast.

Almost certainly. Cash-based accounting records money when it actually changes hands rather than when it's invoiced or pledged — the simplest, most appropriate method for a volunteer-run league. General tools like QuickBooks default to accrual accounting, which is more complex and usually needs an accounting background. MoneyMinder is built around cash-based accounting from the ground up, so your books stay clean and easy for any treasurer to follow.

However your families prefer to pay. The built-in MoneyMinder Store (powered by Cheddar Up) gives you one branded checkout for registration, team dues, spirit wear, and tournament fees — with a free Team Edition and low processing fees. 

If you already takes Venmo, PayPal, Square, or Stripe, or Zeffy, those transactions import into your books. Still collecting cash and checks at the field? Those log in seconds too.

No. MoneyMinder works for any team, club, or league regardless of tax status — incorporated nonprofit, unincorporated club, or a chapter under a national affiliate. Many leagues do operate as tax-exempt nonprofits, and MoneyMinder supports the reporting that comes with that.

If your group is working toward tax-exempt status or unsure of its obligations, the nonprofit formation experts at our sister company Foundation Group can help.

Yes. For leagues operating as 501(c)(3) nonprofits, MoneyMinder helps you prepare and e-file form 990-N (e-Postcard) or Form 990-EZ, plus Form 8868 if you need an extension. 

It also generates 1099-NEC reports for paid contractors like umpires, referees, and coaches. The data is already in your books — MoneyMinder pulls it into the right format.

Most likely, yes. MoneyMinder syncs with 12,000+ financial institutions, including PayPal, Square, and Stripe. Transactions import automatically, eliminating manual data entry and reducing errors.

In the rare case that your financial institution is not supported,

If your bank isn't supported, you can always import QFX, QBO or OFX bank transaction files to save time over manual entry.

Yes — this is where leagues feel the difference. Set up a Chart of Accounts that mirrors your teams, divisions, or programs, then track income, expenses, and fund balances for each one while still seeing the whole league at a glance. No more tab-per-team spreadsheet that only one person understands.

Yes. MoneyMinder includes multi-user access at no extra cost. Add your full board — president, vice president, secretary, audit committee — with role-based permissions so each person sees what they need. The treasurer keeps full edit access; reviewers get read-only views. No per-user fee, no matter how many you add.

Nothing breaks. Because everything lives in the cloud, you add the incoming treasurer and remove the outgoing one — records, history, and documents all stay put. No password hunt, no files stranded on a former coach's laptop, no starting the books over in the middle of a season.

With a 30-day trial, you get access to all of the features of MoneyMinder — including bank and merchant account integration and setting up your Cheddar Up online store for payment collection.

Two exceptions: e-filing tax forms is available only on paid accounts, and during the trial you can send statements to your own admin email to test them, but not out to members yet.

Most treasurers are signed up in less than 5 minutes and are up and running in under 30. Coming from QuickBooks or a spreadsheet? We'll send the criteria to export your history and upload it for you, and a .csv template for your roster and contacts.

After your 30 day trial, MoneyMinder is billed annually. You can cancel your subscription at any time, but we do not offer refunds on the annual subscription fee.

When you're with MoneyMinder, you're in good hands. We are a stress-free zone!

If you get stuck, we have a number of ways to help. First off, thousands of groups use MoneyMinder, so we have heard a lot of the same questions over the years. Our customer help center has a wealth of information, and chances are, your question has already been asked and answered!

Visit the Help Center  (we recommend the "Getting Started" section for both free trials and new paid accounts).

If you still need support, we are here via email, phone and live chat to get you where you need to be. Visit Our Contact Page