If you aren’t already familiar with the sport of pickeball, you are missing out on a nationwide craze. What started back in 1965 has quickly grown from a niche sports to a popular pastime, captivating players of all ages. Last year, the sport of pickleball was the fastest-growing sport in the nation for the second year in a row.
As the pickleball community thrives, so does the need for effective management, particularly when it comes to finances. Whether you’ve embarked on the exciting journey of starting a pickleball club, or have been honored with the role of treasurer, there are a few pickleball management rules that should be followed.
And of course, as we are MoneyMinder and our world revolves around finances, this article will delve into the most essential rule of pickleball management; building financial trust and transparency within your club. By prioritizing sound financial practices, you can ensure the long-term success and sustainability of you group.
5 Tips for Effective Pickleball Financial Management
1. Craft a Comprehensive Budget
The cornerstone of sound financial management for pickleball clubs is creating a well-structured budget. This financial roadmap guides your club’s spending, ensuring resources are allocated fairly and efficiently.
Start by identifying potential sources of income, including membership dues, fundraisers and sponsorships. Then, list anticipated expenses, such as court rental fees, equipment purchases and event costs. Allocate funds according to your club’s priorities.
2. Streamline Dues Collection
Collecting membership dues is a key task for pickleball club treasurers, whether dues are paid annually or monthly. Determine your membership tiers and the associated fees. Communicate this information clearly.
Make paying easier by offering multiple options such as credit card, online platforms or cash. A tool such as the MoneyMinder Online Store can help you embrace technology by facilitating digital payment and eliminating the “I don’t have any cash” excuse. Easily set up reminders and let members enable recurring payments.
3. Communicate Expenses
Maintaining open communication about club expenses enhances member trust and participation by ensuring everyone understands how their contributions are utilized. Regularly provide members with updates on the club’s financial status, sharing income and expense reports and how funds were allocated.
Encourage members to ask questions and voice concerns as this promotes a sense of involvement.
4. Ensure Transparency and Accountability
“It takes two” as they say, and when it comes to bookkeeping for any type of organization, it’s in your best interest to have others be involved when it makes sense:
- Always have two people count money; use a standard cash counting worksheet that both members sign.
- Require two signers on all checks and keep all voided checks.
- Don’t pay for anything in cash.
To avoid fraud and accusations of fraud, it’s not enough to be honest. You must also appear to be honest. These strategies will help you do just that.
5. Use a Double-Entry Accounting Tool
If you use a manual method of accounting such as Microsoft Excel or Google Sheets, it is not double-entry. What does this mean? Double Entry is an accounting term that means every deposit and withdrawal must be “accounted” for by applying it to the activity it relates to. That way, when you get a total of all of your income by activity and subtract the total of all of your expenses by activity, the difference matches how much the money in your bank account increased or decreased. Everything is accounted for.
Relying solely on spreadsheets for pickleball club accounting lacks the checks and balances of a double entry system. Yet full accounting programs like Quickbooks can be overkill. That’s where MoneyMinder shines — purpose-built for volunteer sports treasurers like you.
Try MoneyMinder for Your Pickleball Club Finances
MoneyMinder offers the ideal balance of simplicity and functionality for efficient pickleball club financial management. Give it a try for 30 days. If you don’t feel that it is a fit for you, you can still use the budgeting, membership and online store features at your convenience.