Nonprofit Budgeting Software
The budget-friendly budget tool for small nonprofits
Build the year's budget in an evening. Run "what if's" before the board meeting. Export to Excel when they ask for it. Trusted by thousands of volunteer-run organizations around the world — since 2003.
Most nonprofit budgeting software
wasn't built for you.
The category is dominated by enterprise FP&A tools priced for organizations with paid finance teams — four and five figures a year, multi-week onboarding, features you'd never touch. On the other hand, spreadsheets get you through the year — until the next treasurer opens the file and can't tell up from down.
MoneyMinder is the ideal solution. Built for volunteer treasurers of small organizations, but built on real bookkeeping standards — the kind that can stand up to an audit, a board review, and the IRS.
Forecast, Track, Adjust
Build a Workable Nonprofit Budget
Templates for Your Group Type
Start from a PTO, PTA, HOA, scouts, sports, social group or foundation template — or from scratch. Rename, regroup, and make it yours.
Custom Chart of Accounts
In MoneyMinder, your budget serves as your Chart of Accounts. Set up income and expense categories the way your group actually thinks. Add subcategories and tweak or reuse the structure year after year.
Budget vs. Actuals
Track real spending against your plan all year long. See variance by category and adjust your budget as you go, in accordance with your bylaws.
Forecast and run what-ifs
What happens if dues go up 10%, if the fall fundraiser underperforms, or if you add a spring fundraiser? Create a model and see the impact before the board meeting.
Export to Excel or PDF
Bring your budget to the board in a clean PDF format or export it to Excel. One click, no reformatting necessary.
Roll into next year
The fiscal year selector in MoneyMinder means last year's budget is a starting point, not a rebuild. Hand it off cleanly to the next treasurer while keeping last year's budget for future records.
Budgeting Made for These Groups
Animal Protection Groups
Sports Teams & Clubs
Charitable Organizations
Booster Clubs
Parent Teacher Student Associations
Booster Clubs
Animal Therapy Nonprofits
Social & Interest Clubs
Historical Societies
Athletic Associations
Parent Teacher Organizations
Condo & Homeowners Associations
Sports
Football & Cheer Boosters
PTAs
PTSA
Football Clubs
Parent Teacher Associations
Who We're Not For
If you have a paid finance team, run a large payroll, own property or vehicles you need to depreciate, or need accrual accounting, you've likely outgrown a DIY tool. Our sister brand Foundation Group handles nonprofit bookkeeping and compliance at that level.
Why Trust MoneyMinder?
Reviews from Real Volunteer Treasurers
Treasurer
MoneyMinder has been a complete game changer. The ease of use, concise student statements and paying vendors and contractors have been invaluable to our organization! With the ability to balance monthly and track budget items our organization has exceeded prior year goals. I have evaluated several programs and for the cost this is my number one application choice hands down.
Treasurer
Show Choir Treasurer
Juanita
Our previous treasurer hired a tutor to teach her how to use QuickBooks and still could not produce understandable reports. MoneyMinder made all of this less complicated and more understandable. The information about making a budget for a nonprofit was most helpful.
Juanita
Recreational Program
Cherie
Before, we were simply using a spreadsheet to track our budget and expenses. One wrong formula, and “oops”!! MoneyMinder makes it all easy, intuitive, and versatile. MoneyMinder makes it all easy, intuitive, and versatile. Don’t go anywhere else!! Extremely helpful and personal customer service. Have a question? They reply, walk you through, and make sure you understand.
Cherie
Faith-Based Organization
Buying Guide
What to look for in nonprofit budgeting software
Built for nonprofits
Program-based income and expense categories, not corporate GL codes. Room for fundraising events, dues, restricted gifts, and reimbursements — the line items a treasurer of a small group actually manages.
Priced at the small org scale
Most budgeting software built for business is more than the annual operating budget of many small nonprofits. Look for flat pricing that fits a volunteer group's reality.
Support when you need it
Volunteer treasurers don't have a CFO down the hall or an IT team to escalate to. When you get stuck, you need a real person on the other end — not a support ticket system with a 48 hour turnaround time.
Learnable in an Evening
Volunteer treasurers don't have the time or budget for trainings. If you can't get a first-year treasurer productive on their first sit-down, it's the wrong tool.
Visible to the board
Even today, board members want the ability to open budgets in Excel. Your software should hand off cleanly to a format everyone already knows.
Designed for handoff
Volunteer treasurers turn over. Your budget shouldn't live in one person's spreadsheet. Look for a system the next treasurer can inherit without a two-week ramp-up.
Pricing
$299 Per Year
$25 per month, billed annually — that's less than
No credit card required to try.
FAQs
Common questions we see about building a usable budget for small, volunteer-led organizations.
A solid budget
is where it all
begins.
Start with the budget. Discover everything else MoneyMinder can do during your 30-day free trial.