Scout Troop Accounting Software Made Simple

A scout troop should keep all income and expenses in one central accounting system, with transactions categorized by purpose and supported by receipts or other documentation. Treasurers should regularly reconcile the troop’s records with its bank accounts and provide financial reports to troop leaders or committee members.

Scout troop accounting software is bookkeeping software designed for volunteer treasurers of scout troops, packs, and other scouting groups rather than professional accountants. It helps track the money that keeps a scout group running, including dues, fundraising, donations, campout and activity fees, equipment purchases, and volunteer reimbursements. Scout troop accounting software also makes it easy to generate financial reports for troop leaders and committees.

MoneyMinder is scout pack accounting software that’s purpose-built for volunteer-led groups, including scout troops. It’s cash-based, easy to use, and built to keep financial records organized from one treasurer to the next.

No. MoneyMinder is bookkeeping software built for volunteer treasurers with no formal account experience. MoneyMinder uses cash-based accounting, which keeps things simple. Treasurers record money when it’s received or spent, not when it’s promised. MoneyMinder also offers help documentation, how-to videos, and a QuickStart Guide to get scout group treasurers up and running as quickly as possible.

Scout troops can use MoneyMinder to track dues, campout fees, activity costs, and other amounts collected from families. Treasurers can record payments, keep member balances organized, and send statements so families know what has been paid and what may still be due.

For online payments, scout groups can also use the MoneyMinder Store, powered by Cheddar Up, to collect dues, activity fees, registrations, fundraiser payments, and more.

MoneyMinder works with however your troop, pack, or scouting group collects money. The built-in MoneyMinder Store is powered by Cheddar Up, giving MoneyMinder users a free Cheddar Up Team Edition and access to lower processing fees. It’s a convenient option for collecting troop dues, campout and activity fees, fundraiser orders, and other payments.

Stripe, PayPal, Square, and Venmo transactions can be imported directly into your books. Platforms like Givebutter, Givebacks, and Zeffy can be imported manually with ease. If your scout troop still collects cash or checks at meetings and events, MoneyMinder handles those too. Whatever methods your scout pack uses, MoneyMinder helps keep everything organized and accurately recorded.

No. MoneyMinder can be used by scout troops, packs, and other scouting groups regardless of tax status. Some scouting groups operate under the tax-exempt status of a chartered or sponsoring organization, while others may have their own nonprofit status. MoneyMinder can support groups with applicable compliance and reporting needs, including IRS Form 990-N and 990-EZ filing and 1099-NEC reporting for contractors.

If your group is working toward tax-exempt status or is unsure of its filing obligations, we recommend consulting with the nonprofit formation experts at our sister company, Foundation Group.

Most likely, yes. MoneyMinder syncs with 12,000+ financial institutions, including PayPal, Square, and Stripe. Your troop or pack’s transactions import automatically, reducing manual data entry and helping keep your financial records accurate and up to date.

In the rare case that your financial institution isn’t supported, you can import bank transaction files to save time instead of entering transactions manually.

Yes. MoneyMinder supports multi-user access at no extra cost. Add your troop or pack leaders, committee members, and financial reviewers with role-based permissions so each person sees what they need. The treasurer can keep full edit access while other leaders and reviewers get read-only access. There’s no per-user fee, no matter how many users you add.

Yes. MoneyMinder is used by Cub Scout packs, Scouts BSA troops, Girl Scout troops, Venturing crews, and Sea Scout ships across the country. The software isn't tied to any one scouting organization — it's built for the way volunteer treasurers work, whatever your group's charter. Whether you're tracking den dues for a pack of 20 or managing a troop budget that includes summer camp, high adventure, and Eagle projects, MoneyMinder handles it.

Scout accounts track what each individual scout has earned through fundraising and what they still owe for dues, camp, and activities. When your pack or troop runs a popcorn sale, cookie sale, or camp card fundraiser, you can apply each scout's share of the proceeds to their account, then draw those funds down as they register for camp or pay dues. Treasurers can email statements directly from MoneyMinder so families always know where they stand — no separate spreadsheet required.

Set up your fundraiser as a budget category, record income as orders come in, and track your costs against it to see what the fundraiser actually netted. If proceeds are shared with individual scouts, apply each scout's portion to their scout account. 

During your 30-day trial, you get access to nearly all of the features of MoneyMinder, including bank and merchant account integration and the ability to set up a Cheddar Up online store for collecting dues, activity fees, fundraiser payments, and more. 

There are a couple of exceptions. The ability to e-file your tax forms is only available with paid accounts. And while you can't send statements to members during the trial, you can send them to your administrator email to test the feature.

No. There’s no credit card needed to start your trial. If you decide to continue after 30 days, there are a few easy ways to pay.

Most scout group treasurers sign up in less than 5 minutes and are up and running in under 30. If you’re transitioning from QuickBooks, we’ll send you the specific criteria to include in your report, and you can send it to us to upload. If you'd like to import contact or other historical data, we'll send you a .csv template to fill in, and we'll upload it for you.

After your 30 day trial, MoneyMinder is billed annually. You can cancel your subscription at any time, but we don’t offer refunds on the annual subscription fee.

With MoneyMinder, you don’t have to figure everything out on your own. Thousands of volunteer-led groups use MoneyMinder, so chances are we’ve helped someone with the same question you have.

Our Help Center has answers to common questions, step-by-step guidance, and a “Getting Started” section for free trials and new paid accounts. If you still need help, our team is available by email, phone, and live chat to get you where you need to be. Visit our contact page to find out how to get in touch.