Transitioning Treasurers: Insights for Making a Smooth Transition

It’s that time of year again! It is time for transitioning treasurers! Being a Treasurer is a serious job and now you can pass the torch to the next person. Go ahead and pat yourself on the back for a job well done and check out these tips on how to ensure a smooth transition that will help you step down feeling accomplished and the incoming Treasurer feeling confident.

Do Your Homework:

New Treasurers should request all of the following from the outgoing Treasurer:

1. A list of all tasks the officer must do.
2. The procedures for performing the tasks (even if just in note form).
3. Tips and techniques for making the job easier (“If I knew then what I know now”).
4. Commitments that the outgoing officer made and that the incoming officer is expected to keep.
5. Documentation (procedures, keys, old files, etc.)

Grab A Coffee:

Need an excuse to visit your favorite barista? Now that you have your list of requested items, it’s time to plan a meeting. A meeting at a coffee shop or another meeting spot would be helpful for both the outgoing and incoming Treasurer. It gives you the opportunity to pass along all information and files, keys and other items that are needed.

Timing:

Try and plan a month of transition time for both Treasurers to work together. Then, plan a meeting with your group. Make sure and take notes during the transition process and share your thoughts with the group about how it went and what could be improved upon.

Software:

Is your incoming Treasurer still feeling overwhelmed? We can help. We have excellent software designed specifically for the small nonprofit. We want to make the job of the Treasurer simple and perhaps, even fun.

MoneyMinder is treasury software that can be described as a mix between QuickBooks and Excel.You can say goodbye to spreadsheets, downloads and updates which makes the program easy to use. MoneyMinder is cloud-based, so you can log in from anywhere there is an internet connection. It is affordable at $199 per year. It is safe as all your work is backed up and stored on secure servers.

The role of the Treasurer is an important one and oftentimes doesn’t receive the accolades it deserves. We want your experience to be positive and rewarding. Follow these steps and hopefully your transition will go smoothly and successfully.
If you would like more information on Treasurer transitions, please check out this guide. It’s a one-stop-shop for helpful Treasurer information.