Handling Restricted Funds

Some groups set aside funds that can only be used for a particular purpose, sometimes referred to as restricted funds.  Perhaps someone donated money or your group has been setting money aside for a specific, large purchase.  Here is how you can keep track of these funds and produce reports that will provide transparency to your group.

Click on the Budget icon in the toolbar.

Click Add Heading.

Name the Heading. Some groups use “Restricted Funds”. Others use “Reserved Funds”. To understand the difference between these two concepts, check out our blog.

Next, add Categories to reflect how you’ll be spending that earmarked money. You may just need one Category, or several, depending upon your project.

Click Save Changes in your Budget.

Now when you spend money toward this project, you will associate the expense with the appropriate Category.

When it comes time to report on this project, the Treasurer’s Report is a useful tool.

You’ll find it under the Reports icon on the toolbar. Reports > Performance Reports > Treasurer’s Report. 

You will see the Actual Income, Actual Expenses, Year to Date, Net Budget and More/-Less which tells you exactly how you are performing in each of the budget categories and the whole heading with all the budget categories.

To see all of the transactions associated with a particular Heading, such as Restricted Funds, go to  Reports > Transaction Reports > All Transactions by Heading and Category.

Select your Heading in the drop down menu next to Show Only This Heading and click Apply Filter.

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