Spring is just around the corner, and that means, for many nonprofit treasurers, it’s almost time to pass the baton to the next treasurer. The way you leave your nonprofit’s affairs will have a huge impact on your successor’s ability to perform his or her job accurately.
Will you be retaining the treasurer position for another year? While this list is primarily focused for nonprofits who are transitioning treasurers, you may also use this list to double check that your ducks are in a row as the new year begins.
As we always say, as a nonprofit treasurer, you not only have to be honest, you have to appear honest on paper. Use this checklist to make sure nothing is forgotten that could come back to bite you.
NonProfit Treasurer’s Year-End Checklist
- Schedule the annual audit, and be available to answer any questions that might arise
- Make sure all transactions are entered and your bank reconciliations are up-to-date for the entire year
- Check that your Daily Operations binder is up-to-date and well organized
- Make plans to complete the 990/990EZ/990N, if applicable – who better to fill this out than you!
- Ensure that all banking supplies are stocked and on hand (checks, deposit slips, endorsement stamp, etc.)
- Note any items that the next treasurer needs to address that might be out of the norm (ie outstanding NSF checks, etc.)
- Change authorized banking signatures (or at least get the process started)
- Pay any outstanding bills (if appropriate)
- Make a list of important occasions/deadlines: insurance renewal, MoneyMinder renewal, 990/EZ deadline, etc.
- Review the (hopefully already approved) budget with the incoming treasurer
- Train the incoming treasurer to do as great of a job as you did!