Committing to a volunteer HOA board position is a large responsibility. For as many good reasons there are to be involved, there are just as many reasons to resign. HOA resignations should be made as tactfully as possible and we have put together a few pointers in order to help you through your transition.
Timing is Everything
HOA commitments are important. If possible, it is best to finish all projects that you began when you were on the board. It would be wise to maintain involvement through the duration of the project or at least hold off until you find a good stopping point. Continued involvement is a gesture of goodwill and demonstrates that you care about the community but are unwilling to take on more responsibilities.
At times an HOA may have a liability contract that ties you to the projects and actions you initiated while on the board. Be mindful of these potential consequences when you plan your resignation.
Communication is Key
Communicate clearly to everyone on the board that you plan to resign and give them a firm date. Your fellow board members deserve clear communication so that they can make adequate preparations for your departure and replacement.
An announcement at your next board meeting would be the most appropriate time to share your resignation. A good practice is to allow a short question and answer period so that other members can better understand your actions. These people are your neighbors and community members and it is best to leave them with with a positive impression.
Before the meeting, take some time to prepare. Brainstorm questions that board members might have and have a few thoughtful responses ready.
Do not start a rumor mill to notify your HOA colleagues of your plans. This especially rings true if your resignation is due to conflict and tensions are running high. If you do need to talk through HOA issues, please choose a discreet friend outside of your HOA and neighborhood.
Check the Rules
There may be a clear format for resigning in your CC&Rs (Covenants, Conditions & Restrictions.) If it is not stipulated in the rules, be sure to submit a resignation letter in writing. Write a clear and simple resignation letter that will be submitted to the board of directors and perhaps each member of the HOA. A letter template may be helpful in drafting an effective resignation letter. Additionally, be aware that there are a few different ways that an HOA board may share your news, it could be in an email or an article in a newsletter.
Common sense ought to guide a resignation from your HOA Board. Follow these guidelines and your resignation should be as smooth as possible.