Keep yourself- and your team, organized with these sample reports, documents and templates for sports teams. Sports seasons are busy enough without the added challenges of team accounting, collecting dues and managing members. Here are three tools that will help you score high in organization. Once you have your team in tip-top shape you might even be able to sit back, relax and enjoy a game or two!
MemberTracker is a team treasurer’s best friend. You can use MemberTracker to manage and track members securely and the software is digital so you can do this all on your laptop or tablet, anywhere there is an internet connection. Is there wifi in the ballpark? You can assign and track membership levels as well as the date and amount that members pay dues. Plus, you can run reports for specific time periods and even export to Excel or PDF. The best part about MemberTracker is that it is completely free.
The budget, once it is created can be a powerful planning tool. The most surprising aspect about creating a budget is that it doesn’t have to be as hard as it sounds, you don’t need a degree in finance or accounting. There is a free software system called BudgetBuilder that can help you build a budget quickly, easily and accurately. You can then use the system to track and manage your budget and even set goals. Professional-looking reports with customized headers and footers can be made with a few clicks.
Donations to your team should be receipted. It’s a great practice as it not only acknowledges a donation, it is good for building relationships with the community.
Donor acknowledgement letters must contain:
- The legal name of your organization;
- The organization’s Federal Tax Identification Number (EIN);
- The amount donated to your organization;
- The donation date(s);
- Date on which the organization received tax exempt status;
- Indication of whether the donor received anything of market value in return for their donation; and
- The market value of any gifts, products, etc. that the donor received.
Don’t have time to write individual donation receipt letters? Try our handy template.
Have a great season on, and off, the field with these sample reports, documents and templates.