School groups play a vital role in supporting schools and students. But, to ensure their continued success and avoid legal issues, it’s essential for these groups to maintain compliance with various laws and regulations. One crucial aspect of compliance is the Employer Identification Number (EIN).
What is an EIN Number?
An EIN is a nine-digit number assigned by the Internal Revenue Service to businesses and other entities It is used to identify your school group — whether it’s a PTA/PTA, booster club or sports team — for tax purposes. If your group has filed taxes, it should have received an EIN.
Why does your group need an EIN Number?
Your PTO, PTA, Booster Club or other school group should keep its EIN number handy for a few reasons. First, it is often required to open a bank account. Second, many organizations require an EIN to accept charitable contributions or grants. Even MoneyMinder asks for an EIN number when you sign up. It’s not required, but it can help ensure we have your correct financial year start date.
Keep in mind that your EIN number is public information, so you don’t have to worry when tools such as MoneyMinder are asking for it.
Most importantly, your EIN number is required when it comes time to file your federal and state taxes. Even if your group is a 501(c)(3), it still needs to fulfill its obligation of tax reporting to the IRS and state. The EIN is used to identify your group on these forms. Without it, you won’t be able to properly report your activities to the IRS and you could risk having your 501(c)(3) status revoked.
Learn more about Parent Group Taxes with this free guide.
How to Get an EIN Number for Your Group
If you are starting a new PTA/PTO or have not already gotten an EIN number, you’ll need to fill out a Form SS-4 (Application for EIN Number) with the IRS. From there, you can apply online. Be prepared to provide details like your group name, address (usually the school address) and the type of businesses (i.e. nonprofit organization). The only place you should use an individual’s name is on the signature line for the officer making the application.
How to Find Your School Group’s EIN
If you know your group already has an EIN number, or if you aren’t sure, double check before getting a new one.
Start by checking your group’s records: the confirmation when you originally applied, your meeting minutes, incorporation documents or others which you might find in your critical documents binder, if you have one. If you used your EIN to open a bank account, you can try contacting them for the number. You can also locate a previously filed tax return, and if you’re a MoneyMinder customer you’ll find it in your account.
If you still aren’t finding your school group’s EIN, call the IRS Business & Specialty Tax Line at 800-829-4933 for help.
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