End-of-Year Checklist for PTO & PTA Treasurers

As the end of the school year approaches, many Parent Teacher Organizations (PTOs) and Associations (PTAs) have concluded the year’s major fundraising efforts. Many have even allocated all of the funds for the year, as the school shifts its focus toward year-end tasks for the last month or more.

As the PTA or PTO Treasurer, you play a crucial role in ensuring the financial stability of the organization throughout the year. But come year-end, your job is to ensure all transactions are accurately recorded, necessary reports are compiled, and preparations are made for the next school year. This is a time of meticulous attention to detail as you tie up loose ends and complete your final tasks.

PTA/PTO Treasurer’s Year-End Checklist

Want to make sure you don’t miss a step? Here is a comprehensive checklist to guide PTA/PTO Treasurers through the end of the year.

Complete Financial Tasks

With the majority of fundraisers completed, treasurers should focus on finalizing financial records. This includes:

• Enter all transactions for the year
• Ensure bank reconciliations are current
• Pay any outstanding bills

Year-End Documentation

One of the PTO/PTA Treasurer’s most important tasks is to compile year-end financial reports, audits and IRS filings, including:

• Schedule and conduct the annual audit
• Complete an annual report
• Complete the 990, 990-EZ or 990-N once your financial year has ended

Set Next Year Up for Success

To ensure continuity and financial success in the future, outgoing PTA and PTO Treasurers should:

• Update and organize the Daily Operations Binder
• Ensure banking supplies are stocked
• Make notes for the next treasurer to address
• Change authorized banking signatures
• Make a list of important dates
• Review the budget with the incoming treasurer
• Train the incoming treasurer
• Update who has access to your MoneyMinder accounting software for PTAs and PTOs

By completing these tasks and facilitating a smooth transition, outgoing treasurers play a vital role in their PTO or PTA’s ongoing success. This collaborative effort ensures that the valuable work done during the school year will continue to benefit the school community in the years ahead.

Ready to navigate the end of your school year as PTA or PTO Treasurer? Dive deeper into our comprehensive year-end guide for a detailed walkthrough of year-end responsibilities.

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