Daily Operations Binder for Treasurers

Organize your Treasurer Information in a Daily Operations Binder for Efficiency:

• Use a 3-ring binder with monthly dividers
• Have a plastic sheet protector for each month to put all the odd things you get (like the notice from the bank about an NSF check) that you don’t want to throw out but you don’t know what to do with
• Store Check Request Forms with the receipt attached in check number order by month (use tape to attach the receipt to the back of the Check Report Form – all those staples in the top left corner really jam up your binder)
• Ensure that every check written has a Check Request Form
• Store voided checks in check number order or in that plastic sheet protector
• Store bank statements and reconciliations
• Store the treasurer’s report for each month (work from the bottom up: if your financial year goes from January to December, put the plastic sheet protector in the binder on the right side; then check #1, then check #2 etc for the month; then your reports, then the divider tab that says January, Then do February. Usually, recent items are the ones you need to access most frequently, and they will be right at the top where they are easiest to find