Annual Secretary of State Nonprofit Filings

Here at MoneyMinder, we often talk about the annual Federal requirements for small nonprofits, like filing the 990-N or 990-EZ with the IRS. But it’s equally important to stay compliant with your state’s regulations.

The truth is, requirements for annual filings can vary significantly from state to state. But there are some things to keep in mind, so keep reading. At the end, we’ll provide a list of links to all 50 Secretary of State websites for your convenience.

Most filings aren’t too difficult and are as simple as updating your registered agent, principal address, officers and directors by the due date. But, there are exceptions, with some states requiring more extensive reporting. Here are some things to look for as you peruse your state’s regulations:

• Annual Report – Most states require nonprofits to submit an annual report with information about activities, finances and governance. But the date varies, and some states require reports biennially and even decennially!
• Registered Agent – Ensure your registered agent’s information is up-to-date (if you have one). This is the individual or entity designated to receive legal notices on behalf of your nonprofit.
• Fees – Be aware of the fees your state charges for annual Secretary of State filings, and consider incorporating that into next year’s budget if it isn’t already there.
• Fundraising – If your nonprofit does fundraising, you might need to renew your fundraising registration with your state.

State-by-State: Secretary of State Filing Requirements

Here is a list of links to each state’s Secretary of State page:

By staying compliant with both federal and state regulation, you can ensure your nonprofit’s continued success and maintain tax-exempt status. Remember, it’s always best to consult your Secretary of State’s website or seek advice from a legal professional for the most accurate and up-to-date information.

Seeking assistance with state compliance? Learn more and get help with state compliance from our partners at BryteBridge.