Handling Restricted Funds

Sometimes you’ll have money in the bank that is allocated to a specific purpose or project, but does not have its own bank account. Here is a way to show these funds separately:

Set up your bank accounts for the year (eg Checking and Savings Account)

Record the opening balances and any uncleared checks or deposits from the previous year.

Now set up a bank account for your restricted funds by clicking Banking > Add Bank Account. For example, you might set up a bank account for a Scholarship Fund. Make sure the starting balance is $0.

Next go to Banking > New Transfer and transfer the dollar amount that you’ve set aside for the Scholarship Fund into that bank account.

For example, if the money lives in your Checking Account, transfer it from Checking to Scholarship.

Note:¬†These transfers will show up on your list during bank reconciliations, but they will never show up on your bank statement because they didn’t occur at your bank (only in MoneyMinder).

During the year, perhaps you award a scholarship for $1000 that you will pay out of the checking account. Record the check as your normally would in the Checking Account. At the same time record a Transfer from the Scholarship Fund to the Checking Account to keep your totals accurate.

1 Comment

  1. kim

    Will this affect my regular bank monthly reconciliation if funds are transferred to the restricted fund account? It seems that the bank balance would be off if money is transferred out of checking. We will have some restricted funds that may carry over two years.

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